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Safety Cloud™ Manual

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COVID19TrackerTM Manual

Specification

Version

COVID19Tracker™ Self -Reporting System (SRS) is built on Kokomo24/7® Safety Cloud™.

In February 2020, Kokomo repurposed its three (3) core products – Anonymous Reporting, Incident Management, and EOC Management into COVID19Tracker™. Since then, it has been continuously updated to meet the demands of the communities, schools, and corporations. By May 2020, it became one of few in the market to have Contact Tracing and Self Screening on top of a comprehensive case management system specifically built to help organizations achieve Return-to-Work initiative.

Technology

COVID19Tracker™ has built on the cloud from scratch. As of today, it is built on AWS with some of its latest services, including but not limited, Serverless (Lambda), RDS, API Gateway, SNS, S3, VPN, and VPC.

Credits

Kokomo24/7® Safety Cloud™ is a patent-pending safety solution

  • COVID19Tracker™
  • ContactJuxtaposer™

Registered Trademarks

  • Kokomo24/7®
  • TruScore®
  • Personal Safety Cloud®

Contact

Email: support@kokomo247.com

Phones:

  • Main: 565.6668
  • Fax: 565.6668

Postal Mailing:    2700 Patriot Blvd. Ste 250, Glenview, IL 60026

Getting Ready

Environment

COVID19Tracker™ is a combination of mobile and cloud software:

Your organization has a different set of features turned on.

  1. Triage (Anonymous) Reporting
  2. Self-Screening
  3. Case Management

Triage Reporting:

  1. ARS license is “on”
  2. ARS feature is assigned to the role the user is in.

Self-Screening:

  1. SRS license is “on”
  2. SRS feature is assigned to the role the user is in

Case Management:

  1. IMS license is “on”
  2. IMS feature is assigned to the role the user is in

Main Menu Options 1

Get Started

Sign-up or Invite

When a user is added to COVID19Tracker™ by an admin of your organization, the user will be receiving an invitation email that looks like the below figure.

Main Menu Options 2

COVID19Tracker™ uses an email as “ID” to the system. The credential is managed and stored by AWS’s Cognito service. It is a secure industry-standard Claim-based authentication service. Your ID and password are securely maintained.

Log in Page

 

  1. Enter ID (e.g. test5@kokomo247.com)
  2. Enter the password and click “Sign In”
    1. If this is the first time using it, please note the temporary password in the email (e.g. covid123!)
  3. A reset password option is available.

 

COVID19Tracker™ has been implemented with scope-based and role-based access control. This means that a user’s privilege within the system is controlled based on the level a user belongs to and the role it is assigned in terms of using a specific part of functions.

An admin user – who has given all the authority – manages the security level of other users.

First Time Logging-in

If it is the first time the ID is used to enter the system, it will be asking the user to change the password.

Main Menu

COVID19Tracker™ will display the landing page with the main menu upon successful login. The landing page is also called “Dashboard” which is the top-most menu option.

Main Menu

  • Dashboard: The landing page is also called dashboard because this is where various data points about the scope the user is allowed rolls up and displayed in “Tiles” so that the user can have a sense of overall cadence of the organization.
  • Triage Reports (ARS): One of the main features called ARS, an Anonymous Reporting System If it is turned on, this is where all the anonymous reports will be staged, thus called “triage.” These reports can be disseminated here optionally promoted to be a “case” in which case will create a record in the “Case Management” menu below.
  • Self-Screening (SRS): Self-Reporting System (SRS) function is housed under this menu. Depending on user access level, it displays 3 sub-menus,
    1. My Screening – Web version of report submission.
    2. Data & Analysis – Admin’s view of statistics, graphs, reports, and charts.
    3. Survey Settings – Admin’s view of the configuration of SRS.
  • Case Management (IMS): The core of COVID19Tracker™ a.k.a. IMS (Incident Management System) where the full life cycle of cases is recorded and managed. Also, the contact tracing feature is embedded in the case management system. This menu also contains ContactJuxtaposer™ function as well as a heatmap (GIS).
  • Situational Awareness: A publishable map (GIS) with statistics is available here.
  • Analytics and Reports: Case related charts, reports, and export options are available here.
  • Administration: This is where the admin of an organization configures various aspects of the system. Because the COVID19Tracker™ is highly configurable, this section alone requires a chapter of explanation in this document. In short, this is where an admin will manage sites, users, forms, notifications, issue types, etc.

More detailed information on each menu or feature is further described within this document.

My Screening

How to get here

  1. Click the “Self-Screening” menu from Main Menu
  2. Click the “My Screening” menu from Self Screening menu

Anatomy of the My Screening (Web)

  • The screenshot below shows the core components of the screen.

Anatomy of My Screening

Typical Workflow

  • Sign-in è [Self Screening] è [My Screening] è Submit a Survey

Fill out a new Survey (Web)

  1. Click “Submit a Survey”
  2. It will pop-up the form.

Self-Screening Web Version

  1. Click “Complete”
  2. Confirm the icon changed

from to

  1. Confirm the info you entered by clicking the line.

Click the line will expand.

Last Report Review

Fill out a new Survey (Mobile)

  1. Download Mobile Apps
    1. PROD
      1. iOS - https://apps.apple.com/us/app/kokomo247-ims-safety-cloud/id1456260599
      2. Android - https://play.google.com/store/apps/details?id=com.kokomo.ims
    2. SANDBOX
      1. iOS - https://apps.apple.com/us/app/kokomo247-ims-safety-cloud/id1456260599
      2. Android - https://play.google.com/store/apps/details?id=com.kokomo.ims
    3. Sign In
      1. Provide Email and click “Next”
      2. Provide Password and click “Login”
      3. Accept Cognito warning “Continue”
      4. ID is cached for 1 hour by default.

  1. Landing page

Anatomy of the mobile landing screen (Mobile)

Note that, depending on what features are enabled for your organization and assigned to the user, the mobile application may show different buttons.

The self-screen feature is highlighted with green boxes.

  • The badge button(s)
    • You will have the same number of buttons displayed based on the number of surveys set in the “Survey Setting”
    • It is left-and-right scrollable
  • Self-Report tab
    • To view past reports
    • To submit a mandated report
  • Submit A Survey button
    • “Submit A Survey” button may be active if there is a survey that needs to fill in
    • “Submit A Survey” button may be inactive with a date and time. The date and time displayed. It is an indicator when a user can submit the next report.
  • View History (Review)
    • Clicking any of the line items displays the past report (read-only) without any button to “save”.
    • Users will be able to edit the survey response for the active survey period only. In this case, the survey will be displayed highlighted at the top of the survey list.
    • Users can go back by clicking the back arrow at the top left corner.

 

 

Data & Analysis

How to get here

  1. Click the “Self-Screening” menu from Main Menu
  2. Click the “Data & Analysis” menu from Self Screening menu

Anatomy of the Data & Analysis

Data & Analysis 1

Data & Analysis 2

Self Report History by User

Self-Report History List

Self Report History and Review

Clicking a line item from the History list opens the report content for review.

Self-Report History

Survey Settings

How to get there

  1. Click the “Self-Screening” menu from Main Menu
  2. Click the “Survey Settings” menu from Self Screening menu

Versatile Survey System

  • The system allows an organization to collect multiple surveys.
    • A way of utilizing this function is that you can use the system to collect “Consent Form” as well as “Daily Self Screening”
  • Each survey is time-bound.
    • You can use different survey for temporarily vs. permanently.
  • Each survey can target different locations, allowing an organization to use different questionnaires based on location (or site).
    • A typical use of this function is when you want to ask a different set of questions based on the employee’s location. For example, employees in CA may use one set vs. other states.

In summary,

  • Each survey is time-bound.
  • Each survey is mandated in timeslots.
  • Each survey is targeted based on location (sites).
  • Each survey is mapped to one form, which is created and maintained in the Administration menu.

Existing Surveys

List of Surveys

New Survey

  1. Click “New Survey”


New Survey

  1. Provide a name to the survey
  2. Select a form from the “Questionnaire” list.
  3. Provide a date range
  4. Provide Pass/Fail messages
  5. Select the site location for which you would like to activate the survey

Adding New Form in Admin Menu

  1. Administration > Forms
    or https://www.covid19tracker.org/form


List of Forms

  1. Click “New”
    1. Drag and drop controls to construct a form.
    2. Ensure the form is set “Self-Screening Survey”

  1. This will ensure the form is available in the “Questionnaire” drop-down in Survey Setting page https://www.covid19tracker.org/self-report/survey.

Survey Detail

Product management involves two aspects: products, and assembly.   Products are the list of items that will be callable from a sale or purchase order whose inventory as well as other attributes – such as cost, name, category, and prices.

Survey Detail

Notification Settings

How to get there

  1. Click the “Administration” menu from the Main Menu
  2. Click the “Notification” menu

Notification Types

You can set the following notifications

  1. Case Notifications
    1. New – This email notification is sent when a new case is saved as a draft in the system.
    2. Submitted – This email notification is sent when a new case is submitted in the system.
    3. Updated – This email notification is sent when an open case is updated by someone.
    4. Close – This email notification is sent when a case is closed.

  1. Self-Report
    1. Not Submitted
      1. This is the reminder email that is sent to the users who are yet to submit the survey.
    2. Failed Survey
      1. This is the email sent to the admins to alert them that someone from the organization has failed the survey.
    3. Period Report
      1. This is the survey summary email sent to the admins towards the end of the survey period.

  1. System
      1. This is the invite email that the system sends to the new Active users.

Maintaining Environments

My Organization

Activity Logs

Activity Log